Services

 

 

 

 

HOW TO MAKE A RESERVATION

  • You can reserve an accommodation at the dormitory using Dormitory Reservation System.
  • Choose a preferred place for accommodation in the reservation system according to the dormitory number, the type of the room (single, double room) and the price range.
    Please check: Step-by-step information, how to make a reservation /
    Terms of Accommodation at the dormitory of international students.
  • You can reserve one place at the dormitory or make a reservation together with Your friend (students ID number is required*) in the same room, if available. Please note that if you reserve a place with a friend – he/she must to login to the Dormitory Reservation System and confirm the reservation within 1 hour, or it will be cancelled.
  • After making a reservation – You must pay the deposit fee within 3 days, or it will be cancelled. Payment receipt will be provided on Your Academic Information System (AIS) account on outstanding payments section.
  • More information about accommodation prices and other fees You can find on section FEES on above menu.
  • Information about dormitory, its infrastructure and inside services You can find on section DORMITORIES on above menu.
  • Reservation for accommodation cannot be done for the periods of 1 July – 20 October and 1 January – 15 February (the accommodation of the newly arriving foreign students is conducted during this period).

ACCOMMODATION AT THE DORMITORY

  • Within 5 working days after making the reservation (counting from the day of reservation submission) You must visit Student Accommodation Centre (Studentu st. 69, Student Leisure Centre (ground floor of dormitory No. 3)) to sign Accommodation contract or send signed scanned/photographed documents by email dormitory@ktu.lt
  • If you do not arrive within the specified time period, reservation will be cancelled.
  • NOTE: if You are making reservation from Your home country – make sure that You will be able to arrive within 5 work day term!
  • Upon arrival to contact the dormitory administrator to get a key to your room and a dormitory permit. You have to have two photographs for documents.
  • Fill in a Room Condition Act. A Room Condition Act is an appendix to the accommodation contract providing the information on the condition of the room, the inventory therein, the common areas in the block of rooms.
  • If you bring your personal furniture or other large inventory to be used in the room, you have to coordinate it with the dormitory administrator by filling in an application to use your personal inventory. You can fill in this request in the Academic Information System (AIS).

IF THERE IS NO VACANT PLACE AT THE DORMITORY

  • If there is no vacancy according Your criteria – You can register a request in the waiting list on the Dormitory Reservation System. When there will be a vacancy – system will send an offer to your academic email provided by the University.
  • If you register a request to the waiting list with a friend (students ID number is required*), the specified student has to login to the Dormitory Reservation System and confirm the request within 1 hour after its submission.
  • IMPORTANT: after registering to the waiting list, every 2 weeks You must confirm it on Dormitory Reservation System or it will be removed from the waiting list as non-active request. If you registered a request together with your friend – both of you must confirm it every 2 weeks.
  • After receiving an offer – you (or together with a friend) must confirm or decline it within 24 hours. If you decline – wait for another offer, if you do not act – your request will be canceled from the waiting list as non-active request.
  • Be advised: You can follow Your waiting list position by logging on the Dormitory Reservation System. Moreover, You are able to check if there are any other vacant places which will be suitable for You but do not fit with Your selected criteria.
  • The waiting list is formed by registration date and time of the requests. The offers for accommodation (if there are vacancies) are send from the 1st until 21st day of each month. (Except for the periods of 1 July – 20 October and 1 January – 15 February during the process of the accommodation of newly arriving foreign students, the period can be updated).
  • Please note that Your preferred place at the dormitory will be vacant only if someone cancel his/her reservation or current resident moves out of the dormitory.

IMPORTANT: All information related to accommodation at university dormitory is provided by the Student’s academic email, so if You made a reservation or registered request to the waiting list, do not forget to check Your email constantly!

* The ID number you can find by connecting to Dormitory reservation system (on above left part of the system window).

HOW TO MAKE A RESERVATION FOR RELOCATION

  • A resident can relocate by reserving another place at the Dormitory Reservation System.
  • You can choose a preferred place for relocation in the reservation system according to the dormitory number, the type of the room (single, double room) and the price range.
    Please check: Step-by-step information, how to make a reservation /
    Terms of Accommodation at the dormitory of international students.
  • You can reserve one place for relocation or make a reservation together with Your friend (student ID number is required*) in the same room, if available. Please note that if you reserve a place with a friend – he/she must to login to the Dormitory Reservation System and confirm the reservation within 1 hour, or it will be cancelled.
  • The offers are formulated for changes in the reservation system from the 21st to the last day of the current month (inclusive).
  • After the reservation of the place,  you have to move to the new place on the first working day of the next month; until then, You need pay the difference of the deposit (if needed), sign the amendment of the Contract at the Student Accommodation Centre. You can come to sign the amendment of the Contract and move to the dormitory during working hours or send signed and scanned/photographed documents.
  • More information about accommodation prices and other fees You can find on section PAYMENTS on above menu.
  • Information about dormitory, its infrastructure and inside services You can find on section DORMITORIES on above menu.
  • Relocation process is not available for the periods of 1 July – 20 October and 1 January – 15 February during the process of the accommodation of newly arriving foreign students, the period can be updated.
  • If you fail to move into the reserved place on the first working day of the next month, reservation of relocation will be cancelled. You will be notified about the cancellation of your reservation by email.

Important: When student moves to another dormitory or room on his/her own initiative more than once in the current school year. Relocation fee is applied for the second and every other relocation during the current school year – 8,00 EUR

IF THERE IS NO VACANCY FOR RELOCATION

  • If there is no vacancy according Your criteria – You can register a request in the waiting list on the Dormitory Reservation System. When there will be a vacancy – system will send an offer to your email provided by the University.
  • If you register a request to the waiting list with a friend (student ID number is required*), the specified student has to login to the Dormitory Reservation System and confirm the request within 1 hour after its submission.
  • IMPORTANT: after registering to the waiting list, every 2 weeks You must confirm it on Dormitory Reservation System or it will be removed from the waiting list as non-active request. If you registered a request together with your friend – both of you must confirm it every 2 weeks.
  • After receiving an offer – you (or together with a friend) must confirm or decline it within 24 hours. If you decline – wait for another offer, if you do not act – your request will be cancel from the waiting list as non-active request.
  • Be advised: You can follow Your waiting list position by logging on the Dormitory Reservation system. Moreover, You are able to check if there are any other vacant places which will be suitable for You but do not fit with Your selected criteria.
  • The waiting list is formed by registration date and time of the requests. The offers for relocation (if there are vacancies) are send from the 21st to the last day of the current month (inclusive). (Except for the periods of 1 July – 20 October and 1 January – 15 February during the process of the accommodation of newly arriving foreign students, the period can be updated).
  • Please note that Your preferred place at the dormitory will be vacant only if someone cancel his/her reservation or current resident moves out of the dormitory.

IMPORTANT: All information related to accommodation at university dormitory is provided by the Student’s academic email, so if You made a reservation or registered request to the waiting list, do not forget to check Your mail box constantly!

* The ID number you can find by connecting to Dormitory reservation system (on above left part of the system window).

IN ORDER TO MOVE OUT

  • In order to move out a resident must contact the dormitory’s administrator and fill an application.
  • After filling of the application, a resident has to pay the fee for the period have lived at the dormitory and other assigned charges (if any).
  • Visit the office of Student Accommodation Centre (Studentu st. 69, Student Leisure Centre (ground floor of dormitory No. 3) or contact by email dormitory@ktu.lt and cancel an accommodation contract.
  • To fill in a request for the refund of the advance payment (deposit) or overpayment* (if you have not filled in a request for the unpaid fees for accommodation at the dormitory to be covered by your advance payment). This request can be filled in after your log onto the Academic Information System (AIS).
    IMPORTANT *A request for the refund of the advance payment/overpayment can only be submitted after the date of the termination of the contract on accommodation at the dormitory (inclusive).
  • If you do not have an account in the bank operating in Lithuania or another country of the European Union for the refund of the advance payment after you move out of the dormitory, you have to fill in a request for the unpaid fees for accommodation at the dormitory to be covered by your advance payment. This request can be filled in after your log onto the Academic Information System (AIS).
  • At the time of moving out of the dormitory and terminating the accommodation contract, a fee for accommodation for a current month is calculated according to the procedure for payment of the fees approved by the University’s Rector. All the residents, who move out of a dormitory before the 15thof the month, pay half of a monthly accommodation fee.

WHEN MOVING OUT OF THE DORMITORY, YOU HAVE TO:

  • Remove all personal items;
  • Leave the room and common premises nearby orderly; you have to clean the room if you have not ordered the service of final cleaning, take out the garbage. For your convenience, we have prepared the cleaning guides that will help to ensure cleanliness and order before moving out;
  • Present a proper condition room (the dormitory’s administrator will check your room), give back the key and your dormitory card to the dormitory’s administrator. If the date of moving out is specified not on the working day of the administration, contact the dormitory’s administrator regarding checking of your room on the last working day before moving out.

ASSIGMENT OF THE DORMITORY

  • Each year accommodation process for newly arriving international students is organized by Student Accommodation Centre and KTU International Studies Office.
  •  Every newly arriving student before arriving to Kaunas receives an email with “Arrival form” where he/she must indicate preferences for the particular dormitory, type of room and arrival date. Your preferences will be considered according to the availability upon your arrival.
  • Before your arrival You will be emailed with welcome letter containing the exact information about arrival address and assigned dormitory. The specific room will be assigned upon your arrival considering the availability at the dormitory.
  • All information about dormitories and their infrastructure is available in the section DORMITORIES of our website.


ARRIVAL

  • Every student has to arrive directly to the assigned dormitory. The arrival address will be provided by Dormitory group couple days before your arrival with a “Welcome letter”.
  • Upon arrival every student has to meet the dormitory’s administrator and sign accommodation documents.

After signing the accommodation contract, every student within three days has to pay a deposit payment. All information about accommodation and deposit fees is available in the section PAYMENT of our website.

 

F.A.Q.

You must confirm it within 24 hours and follow the further instructions. If you registered a request together with your friend – both of you must confirm it within 24 hours.

If you want to live with your friend, while making a reservation you can select reservation with a friend option and enter his ID number.

This information is valid for the student who has Academic Information System (AIS) account. The ID number each student can find by connecting to Dormitory reservation system (on above left part of the system window).

After registering to the waiting list, every 2 weeks You must confirm it on Dormitory Reservation System or it will be removed from the waiting list as non-active request. If you registered a request together with your friend – both of you must confirm it every 2 weeks.

If you want to accommodate with your girlfriend or boyfriend – you must contact Dormitory group office for detailed information.

Your reservation for accommodation (after it is done) will be valid for 5 work days (if the deposit is paid within 3 days).  NOTE: if You are making reservation from Your home country – make sure that You will be able to arrive within 5 work day term!

If you are still connected to Dormitory reservation system You can cancel your reservation by selecting that option below the provided documents information. If you want to cancel reservation after logging out of dormitory reservation system – contact Student Accommodation Centre office.

If you are not able to select a place for relocation, it is probably because at the moment relocation cannot be proceeded. A place for relocation can be reserved from 21st until the last day of each month, on other days you only can register a request to the waiting list.

If there is no vacancy according Your reservation criteria You can register a request in the waiting list on the Dormitory reservation system. When there will be a vacancy – system will provide an offer for You by the email provided by the University.

There are 2 waiting lists formed by registration date and time of the requests:
Offers for accommodation (if there are vacancies) are send from the 1st until 21st day of each month.*
Offers for relocation are send from 21st until the last day of each month.*
*Except for the periods of 1 July – 15 September and 1 January – 15 February during the process of the accommodation of newly arriving foreign students, the period can be updated.

A student who registered request to the waiting list can see his waiting position for those dormitories which fits by selected criteria only. For example: if you select that you want to accommodate to dormitory 5 in a double room, the waiting number will be only for the dormitory 5. The waiting list is formed by registration date and time of the requests.

If you notice any changes about your waiting number and have any questions, write us to dormitory@ktu.lt On the letter please note all the specific details regarding when you notice the change and etc.

International students from other universities are not accommodated in KTU Dormitories.

Each year accommodation process for newly arriving international students is organized by Student Accommodation Centre and KTU International Studies Office. Every newly arriving student before arriving to Kaunas receives an email with “Arrival form” where he/she must indicate preferences for the particular dormitory, type of room and arrival date. According this information student will be assigned with a place in a dormitory. Preferences will be considered according to the availability upon arrival. More information you will find in a section – Services.

Before your arrival you will be emailed with welcome letter containing the exact information about arrival address and assigned dormitory. The specific room will be assigned upon your arrival considering the availability at the dormitory.

You will be welcome at the dormitory by the date and time you specified on your arrival form for International Studies Office of KTU. There is a doorkeeper working 24/7 in each dormitory who will meet you at any time of the day.

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