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HOW TO MAKE INITIAL RESERVATION

  • You can reserve a place in the dormitory by using Dormitory Reservation System as soon as you login to the University information system (AIS) (you will receive login information by email from KTU International Studies Office). From 10 July to 15 September  (the period may be extended by the decision of the head of the Student Accommodation Centre, considering the need of the Entrants for the accommodation in the dormitories).
  • Choose a preferred place for accommodation in the reservation system according to the dormitory number, the type of the room (single, double room) and the price range.
  • You can reserve one place at the dormitory or make a reservation together with your friend (students ID number is required*) in the same room, if available.
  • If you reserved a place with a friend, your friend has to log onto the Dormitory Reservation System and confirm the initial reservation within 1 hour. If he/she fails to confirm the initial reservation within the set deadline, the reservation will be valid for confirmed place only.

Please check: Step-by-step information how to reserve a place at the dormitory for Entrants/ The Guidelines for Allocation of Places at the Dormitories.

  • Your place at the dormitory will be reserved when the employee of the Student Accommodation Centre approves your initial reservation within two working days. If it is impossible to reserve the place at the dormitory specified in the initial reservation, an alternative place at the dormitory will be offered to you and you have to confirm this reservation within 1 working day.
  • If you fail to confirm the reservation of the offered place within the set deadline, the initial reservation is cancelled.
  • You have to arrive and move into the reserved place until the end of the first semester (i.e., 30 September for the autumn semester (inclusive) and 28 February for the spring semester (inclusive)).
  • If you do not know the specific date, you can specify it until 15 September (reservation of the place in the autumn semester) or 15 February (reservation of the place in the spring semester) by logging onto the Dormitory Reservation System but no later than 5 calendar days before the date of your arrival.
  • Information about dormitory, its infrastructure and inside services you can find on section ABOUT on above menu.
  • Advance payment for your reserved place(s) has to be paid within 5 days after the confirmation of the reservation; otherwise, your reservation will be cancelled. Payment receipt will be provided on your Academic Information System (AIS) account on outstanding payments section. More information about accommodation prices and other fees You can find on section FEES on above menu.

IF THERE IS NO VACANT PLACE AT THE DORMITORY

  • In the absence of the preferred vacant place, you can register a request in the waiting list using Dormitory Reservation System.
  • If you register a request to the waiting list with a friend (students ID number is required*), the specified student has to login to the Dormitory Reservation System and confirm the request within 1 hour after its submission.
  • You can only submit one request to the waiting list for the place at the dormitory.
  • Your requested place at the dormitory is not-yet free at the moment and will only become vacant if another person cancels the reservation or moves out of the dormitory. We recommend choosing fewer specific criteria to increase your opportunities to get an offer for a place at the dormitory sooner.
  • When a preferred place in the dormitory becomes vacant, the System sends an offer to the email. The Entrant has to confirm or reject the offer within one working day after the receipt of the offer by logging to the Dormitory Reservation System.

*Friend’s ID number: a student’s personal code provided by KTU (11 digits) that can be verified by logging onto the Dormitory Reservation System (personal information on the left side).

 

F.A.Q.

You can reserve a place in the dormitory by using Dormitory Reservation System as soon as you login to the University information system (AIS) (you will receive login information by email). More information you will find in a section – Services.

Your place at the dormitory will be reserved when the employee of the Student Accommodation Centre approves your initial reservation within two working days.
If it is impossible to reserve the place at the dormitory specified in the initial reservation, an alternative place at the dormitory will be offered to you and you have to confirm this reservation within 1 working day. If you fail to confirm the reservation of the offered place within the set deadline, the initial reservation is cancelled.

If the time of the arrival is unknown at the time of the reservation, he/she can do it by logging onto the System until 15 September (reservation of the place in the autumn semester) or 15 February (reservation of the place in the spring semester) but no later than 5 calendar days until the date of the arrival.

You have to arrive and move into the reserved place until the end of the first semester (i.e., 30 September for the autumn semester (inclusive) and 28 February for the spring semester (inclusive)); otherwise the reservation will be cancelled. There is a doorkeeper working 24/7 in each dormitory who will meet you at any time of the day.

You must confirm it within 24 hours and follow the further instructions. If you registered a request together with your friend – both of you must confirm it within 24 hours.

If you want to live with your friend, while making a reservation you can select reservation with a friend option and enter his ID number.

This information is valid for the student who has Academic Information System (AIS) account. The ID number each student can find by connecting to Dormitory reservation system (on above left part of the system window).

After registering to the waiting list, every 2 weeks You must confirm it on Dormitory Reservation System or it will be removed from the waiting list as non-active request. If you registered a request together with your friend – both of you must confirm it every 2 weeks.

Your reservation for accommodation (after it is done) will be valid for 5 work days (if the deposit is paid within 3 days).  NOTE: if You are making reservation from Your home country – make sure that You will be able to arrive within 5 work day term!

If you are still connected to Dormitory reservation system You can cancel your reservation by selecting that option below the provided documents information. If you want to cancel reservation after logging out of dormitory reservation system – contact Student Accommodation Centre office.

If you are not able to select a place for relocation, it is probably because at the moment relocation cannot be proceeded. A place for relocation can be reserved from 21st until the last day of each month, on other days you only can register a request to the waiting list.

If there is no vacancy according Your reservation criteria You can register a request in the waiting list on the Dormitory reservation system. When there will be a vacancy – system will provide an offer for You by the email provided by the University.

There are 2 waiting lists formed by registration date and time of the requests:

Offers for accommodation (if there are vacancies) are send from the 1st until 21st day of each month.*
Offers for relocation are send from 21st until the last day of each month.*

*Except for the periods of 1 July – 15 September and 1 January – 15 February during the process of the accommodation of newly arriving foreign students, the period can be updated. The priority is given for the entrants who have registered request in the waiting list during the process of the accommodation of newly arriving students, for the above reason for all senior year residents waiting list position can be changed.

A student who registered request to the waiting list can see his waiting position for those dormitories which fits by selected criteria only. For example: if you select that you want to accommodate to dormitory 5 in a double room, the waiting number will be only for the dormitory 5. The waiting list is formed by registration date and time of the requests.

If you notice any changes about your waiting number and have any questions, write us to dormitory@ktu.lt On the letter please note all the specific details regarding when you notice the change and etc.

International students from other universities are not accommodated in University Dormitories.