KTU Dormitories

HOW TO MAKE A RESERVATION FOR RELOCATION

• You can make a reservation for relocation by using online Dormitory reservation system – select RESERVATION on above menu.
• You can choose a place by these criteria: preferred dormitory, type of the room or the range of the accommodation price.
  Please check: Step-by-step information, how to make a reservation /
  Terms of Accommodation at the dormitory of international students.
• You can reserve one place for relocation or make a reservation together with Your friend (student ID number is required*) in the same room, if available. Please note that if you reserve a place with a friend – s/he must to login to the Dormitory Reservation System and confirm the reservation within 1 hour, or it will be cancelled.
• Reservation for relocation can be done from 21^st day until the last day of each month.
• After making a reservation until the last day of the current month, You must visit Dormitory group office and proceed with documentation and pay the difference of the deposit (if needed).
• The actual relocation can be performed on the first working day of the new month.
• More information about accommodation prices and other fees You can find on section PAYMENTS on above menu.
• Information about dormitory, its infrastructure and inside services You can find on section DORMITORIES on above menu.
• Relocation process is not available for the periods of 1 July – 15 September and 1 January – 15 February during the process of the accommodation of newly arriving foreign students, the period can be updated).

Important: When student moves to another dormitory or room on his/her own initiative more than once in the current school year. Relocation fee is applied for the second and every other relocation during the current school year – 8,00 EUR

IF THERE IS NO VACANCY FOR RELOCATION

• If there is no vacancy according Your criteria – You can register a request in the waiting list on the Dormitory reservation system. When there will be a vacancy – system will send an offer to your e-mail provided by the University.
• If you register a request to the waiting list with a friend (student ID number is required*), the specified student has to login to the Dormitory Reservation System and confirm the request within 1 hour after its submission.
• IMPORTANT: after registering to the waiting list, every 2 weeks You must confirm it on Dormitory Reservation System or it will be removed from the waiting list as non-active request. If you registered a request together with your friend – both of you must confirm it every 2 weeks.
• After receiving an offer – you (or together with a friend) must confirm or decline it within 24 hours. If you decline – wait for another offer, if you do not act – your request will be canceled from the waiting list as non-active request.
• Be advised: You can follow Your waiting list position by logging on the Dormitory reservation system. Moreover, You are able to check if there are any other vacant places which will be suitable for You but do not fit with Your selected criteria.
• The waiting list is formed by registration date and time of the requests. The offers for relocation (if there are vacancies) are send from the 21^st until the last day of each month. (Except for the periods of 1 July – 15 September and 1 January – 15 February during the process of the accommodation of newly arriving foreign students, the period can be updated).
• Please note that Your preferred place at the dormitory will be vacant only if someone cancel his/her reservation or current resident moves out of the dormitory.

IMPORTANT: All information related to accommodation at university dormitory is provided by the Student’s academic email, so if You made a reservation or registered request to the waiting list, do not forget to check Your mail box constantly!

* The ID number you can find by connecting to Dormitory reservation system (on above left part of the system window).

IN ORDER TO MOVE OUT

• In order to move out a resident must apply to the dormitory’s administrator and fill an application.
• After filling of the application, a resident has to visit the office of Dormitory Group (Gričiupio Str. 13, KTU Dormitory No. 10) and cancel an accommodation contract. Upon cancelation a resident has to make sure that all fees for the dormitory and other payments (if any) are paid.
• All the residents, who move out of a dormitory before the 15^th of the month, pay half of a monthly accommodation fee.
• Upon arrival to cancel an accommodation contract every student has to fill an application form for refunding of the deposit payment. Therefore, you have to specify your personal account in Lithuania-based bank. Deposit payment will be refunded within 30 calendar days.
• A student’s deposit payment can also be used as the last month’s payment for accommodation at the dormitory. If a student wants to use a deposit payment as the last month’s payment, s/he has to inform the dormitory’s administrator one month before moving out.

THE FOLLOWING IS REQUIRED BEFORE MOVING OUT

• Remove all personal belongings from the room;
• Present a proper condition room to the dormitory’s administrator;
• Return the room key;
• Return the dormitory entrance card.

HOW TO ORDER A DOCUMENT

Dormitory group can provide these types of documents:

• Certificate of living place (to declare place of residence)
• Certificate of living place
• Certificate on payments for the dormitory

Residents can submit the applications online by using their academic information system (AIS) account. Application will be proceeded by administration (approved or denied) only during work days opening hours. Document has to be collected personally.

ASSIGMENT OF THE DORMITORY

• Each year accommodation process for newly arriving international students is organized by Dormitory group and KTU International Studies Office.
•  Every newly arriving student before arriving to Kaunas receives an email with “Arrival form” where s/he must indicate preferences for the particular dormitory, type of room and arrival date. Your preferences will be considered according to the availability upon your arrival.
• Before your arrival You will be emailed with welcome letter containing the exact information about arrival address and assigned dormitory. The specific room will be assigned upon your arrival considering the availability at the dormitory.
• All information about dormitories and their infrastructure is available in the section DORMITORIES of our website.

ARRIVAL

• Every student has to arrive directly to the assigned dormitory. The arrival address will be provided by Dormitory group couple days before your arrival with a “Welcome letter”.
• Upon arrival every student has to meet the dormitory’s administrator and sign accommodation documents.

After signing the accommodation contract, every student within three days has to pay a deposit payment. All information about accommodation and deposit fees is available in the section PAYMENT of our website.